Finding Duplicate References In Your Account

There are two ways to check for duplicate references in your RefWorks account.   You can check your entire RefWorks account for duplicates or you can check a specific folder (or subfolder) only, for duplicate references.

Regardless of which duplicate check you perform (your entire account or just a folder), there are two options -- Exact Duplicates or Close Duplicates.

Exact Duplicates -  checks for exact matches based upon the Author Names, Title and Year of Publication fields.

Close Duplicates -  checking is done by comparing a combination of Author Names, Title, and Year of Publication. It is a loose comparison so may result in a display of references that are not exact matches. This allows duplicates to be found even if there are minor errors in the data.  Also, depending on the size of your RefWorks database, the Close Matches may take some time, so be patient.

Checking Your Entire RefWorks Account for Duplicate References

From the View menu select Duplicates and select either Exact Duplicates or Close Duplicates.

A list of references will be displayed.

To remove duplicates from your RefWorks account:

  1. Mark the reference you wish to delete by checking the box next to the Ref ID. These selections are not saved when you go to the next page. So either make your deletions page-by-page or be sure to add the references to delete to a folder before moving to another page.

Note:  RefWorks automatically marks duplicates (the most recently added record) for deletion when the duplicate check is performed. If you have more than two copies of the record, only the most recently added record will be marked for deletion.  You can disable this automatic selection in the Customize area under the Startup Options section.

  1. Click the Delete icon delete_icon.jpg.

Checking a Folder or Subfolder for Duplicate References

  1. Click the Organize & Share Folders tab (or Organize tab).
  2. Locate the folder or subfolder you with to check for duplicates.  Click the Folder icon to the right of the folder/subfolder name.
  3. Select Duplicates from the option list and either Exact Duplicates or Close Duplicates.

A list of references will be displayed.

To remove duplicates from your folder/subfolder:

  1. Mark the reference you wish to delete by checking the box next to the Ref ID. These selections are not saved when you go to the next page. So either make your deletions page-by-page or be sure to add the references to delete to a folder before moving to another page.

Note:  RefWorks automatically marks duplicates (the most recently added record) for deletion when the duplicate check is performed. If you have more than two copies of the record, only the most recently added record will be marked for deletion.  You can disable this automatic selection in the Customize area under the Startup Options section.

  1. Click the Delete icon delete_icon.jpg.