The Output Style Editor has an Alternate Language option that allows you to define existing output styles with language-specific formatting. This can be useful when you have references in more than one language and you want each language to have its own definition of reference types and bibliography formatting.
Alternate Languages are associated with a main output style that you customize. The main output style can be defined in any language, and the alternate languages are languages other than that of the main style.
How does RefWorks know when to use the main output style or the Alternate Languages? It is all based on the Output Language field that is in every reference. The Output Language field tells RefWorks what to look for. If no Alternate Languages are defined for an output style, then the main style is used regardless of what is in the Output Language field.
Click on Bibliography from the main toolbar.
You will see the Output Style area at the top of the page – click the Edit button to the right of the style choices. This will open the Output Style Editor.
Browse the existing styles in the Format drop-down at the top of the screen. A preview of a generic reference is displayed at the bottom of the screen. This will aid you in locating a style to modify.
Once you have found a style you want to use, you must rename it (the name cannot be the same as the original) in the area that says Name.
Click on the Save As button located under the Format drop-down.
Your new style will now appear in the Format drop-down in red lettering. Only you will see this style in your personal account.
Now that you have located a style and renamed it, you are ready to modify it to add Alternate Languages.
To Add Alternate Languages to an Output Style:
Open the Output Style Editor and select your custom output style (skip this if you are already in the output style editor).
Click on the Define Alternate Languages button.
Click on the Add link next to the Edit Alternate Language Style drop-down.
Enter an Alternate Language Group Name in the text box.
Select the language(s) you want from the drop-down (you can select more than one language, but you must select them one at a time). The languages selected here are what the Output Language field in your references will look for.
You are now ready to define the language-specific elements. This is just like modifying any output style -- you need to define the Bibliography format for every reference type you want to print, as well as any in-text citations and/or footnotes.
Note: When defining Alternate Languages, you cannot modify the bibliography, in-text citation or notes settings for the main output style. These settings apply to the main output style AND any alternate language groups.
By default, the Bibliography formatting for the Generic Reference type are displayed. If you want to copy the main output style's bibliography formatting for a specific reference type, click on the Copy Fields From Default button. You must do this for each reference type you want to copy from the main output style -- the entire style is not copied.
Continue defining your bibliography format for each reference type you desire. Click here for detailed information on defining the bibliography format.
When you are done defining your bibliography format, you can continue to define in-text citations or notes formatting (depending on your main output style) by clicking on the in-text citation tab or notes tab. For information on modifying the in-text citation format, click here. Details on modifying the notes format are available here. You can also copy the main output styles in-text and notes formatting for a specific reference type by clicking on the Copy Field From Default button. You must do this for each reference type you want to copy from the main output style -- the entire style is not copied.
When you have finished creating your Alternate Language Group, click the Save button.
Your Custom Output Style with Defined Alternate Languages is now available in your RefWorks account and when using Write-N-Cite. Is it automatically added to your Output Style Manager for your use.
Hint: If you wish to make changes to the main output style, select [Default] from the Edit Alternate Language Style drop-down.
To Edit an Existing Alternate Language Style:
Click on Bibliography from the main toolbar.
You will see the Output Style area at the top of the page – click the Edit button to the right of the style choices. This will open the Output Style Editor.
Locate your custom output style in the Style drop-down.
In the Edit Alternate Language Style drop-down, select the language group you wish to edit.
Make any changes you wish in the Bibliography, In-Text and/or Notes areas.
Click the Save button at the top of the output style editor. Your Alternate Language Group has been modified.
To Remove an Alternate Language Style from an Output Style:
Click on Bibliography from the main toolbar.
You will see the Output Style area at the top of the page – click the Edit button to the right of the style choices. This will open the Output Style Editor.
Locate your custom output style in the Style drop-down.
In the Edit Alternate Language Style drop-down, select the language group you wish to remove (you cannot remove the default language).
Click the Remove link.
Click the Save button at the top of the output style editor. Your Alternate Language Group has been removed.