Adding Alternate Languages to an Output Style

The Output Style Editor has an Alternate Language option that allows you to define existing output styles with language-specific formatting.  This can be useful when you have references in more than one language and you want each language to have its own definition of reference types and bibliography formatting.

Alternate Languages are associated with a main output style that you customize.  The main output style can be defined in any language, and the alternate languages are languages other than that of the main style.  

How does RefWorks know when to use the main output style or the Alternate Languages?  It is all based on the Output Language field that is in every reference.  The Output Language field tells RefWorks what to look for.  If no Alternate Languages are defined for an output style, then the main style is used regardless of what is in the Output Language field.

Alternate Languages can be created for Bibliographies, In-text Citations and Notes and you can have more than one alternate language group per output style.  

Creating alternate languages works basically the same regardless of whether it is for a bibliography, in-text citation or note.

Adding Alternate Language Formatting to an Existing Output Style

  1. Click on Bibliography, Output Style Editor from the main menu.

  2. Browse the existing styles in the drop-down at the top of the screen.  

  3. Once you have found a style you want to use, you must rename it (the name cannot be the same as the original) in the area that says Name

  4. You can also include a link to a web page (perhaps to the Instructions to Authors or publication website) in the Link field.  Make sure you include the entire URL including the http://.

  5. You can add overall style comments or notes to yourself in the Comments area.  Do not include carriage returns in your comments.

  6. Make any changes to the Citation Type.

  7. Click the Save As button.

  8. Your new style will now appear in the Style drop-down in red lettering.  Only you will see this style in your personal account.

  9. Click the Edit button.

Now that you have located a style and renamed it, you are ready to modify it to add Alternate Languages.

  1. Click on the tabbed area you wish to define the alternate languages for (Bibliography, In-Text Citation or Notes).  You can define alternate languages for each area.

  2. Expand the Define Alternate Languages heading by clicking on it.

  3. Click on the Add icon add_icon.jpg next to the Edit Alternate Language Style drop-down.

  4. Enter an Alternate Language Group Name in the text box.

  5. Select the language(s) you want from the drop-down (you can select more than one language, but you must select them one at a time).  The languages selected here are what the Output Language field in your references will look for.

You are now ready to define the language-specific elements.  This is just like modifying any output style -- you need to define the bibliography format for every reference type you want to print, as well as any in-text citations and/or footnotes.

  1. By default, the formatting for the Generic Reference type is displayed.  If you want to copy the main output style's bibliography formatting for a specific reference type, click on the Copy Fields From Default button.  You must do this for each reference type you want to copy from the main output style -- the entire style is not copied.  

Note:  You can only copy definitions within the same tabbed area.  For example, you cannot copy a bibliography definition to the notes area.

  1. Continue defining your format for each reference type you desire.  Click here for detailed information on defining the bibliography format.

  2. When you are done defining your bibliography format, you can continue to define in-text citations or notes formatting (depending on your main output style) by clicking on the in-text citation tab or notes tab.  For information on modifying the in-text citation format, click here.  Details on modifying the notes format are available here.  You can also copy the main output styles in-text and notes formatting for a specific reference type by clicking on the Copy Field From Default button.  You must do this for each reference type you want to copy from the main output style -- the entire style is not copied.

  3. When you have finished creating your Alternate Language Group definitions, click the Save button.

  4. Your Custom Output Style with Defined Alternate Languages is now available in your RefWorks account and when using Write-N-Cite.  Is it automatically added to your Output Style Manager for your use.

Hint:  If you wish to make changes to the main output style, select [Default] from the Edit Alternate Language Style drop-down.

To Edit an Existing Alternate Language Style:

  1. Click on Bibliography, Output Style Editor from the main toolbar.

  2. Locate your custom output style in the Style drop-down and click the Edit button.

  3. In the Edit Alternate Language Style drop-down, select the alternate language group you wish to edit.

  4. Make any changes you wish in the Bibliography, In-Text and/or Notes areas.  

  5. Click the Save button.  Your Alternate Language Group has been modified.

To Remove an Alternate Language Style from an Output Style:

  1. Click on Bibliography, Output Style Editor from the main toolbar.

  2. Locate your custom output style in the Style drop-down and click the Edit button.

  3. In the Edit Alternate Language Style drop-down, select the alternate language group you wish to delete.

  4. Click the Remove icon delete_icon.jpg.

  5. Click the Save button.  Your Alternate Language Group has been removed.