Using Write-N-Cite


Write-N-Cite is a utility that allows users (who meet the compatibility requirements below) to run an abbreviated version of RefWorks in their word processor. This version of RefWorks displays Author, Title, and Year Only, with a full view option available if needed.

With Write-N-Cite, you can cite references in a manuscript with the click of a button. The abbreviated version can be set to Always on top so that it stays in place as you are typing your manuscript and generating your bibliography. The utility installs a Write-N-Cite button on your desktop as well as an Add-in to your Word toolbar (Windows users only) and a menu option in Word, under Tools for launching Write-N-Cite.

Write-N-Cite Compatibility

Write-N-Cite for Windows is compatible with the following applications

Write-N-Cite for Macintosh is compatible with the following applications:

Click here to download Write-N-Cite or select Tools, Write-N-Cite from the RefWorks toolbar.

Using Write-N-Cite from Off-Site

For organizations not using the Group Code, but allowing users to access the RefWorks subscription through a proxy server, users must load the WNC Proxy Configuration Utility.

After running the utility, when you launch Write-N-Cite you will be directed to the organization's proxy server to login rather than going directly to RefWorks. For information on logging into the proxy and accessing RefWorks from within your organization's site, please contact your librarian.

Windows Users:

 (For example only:

Note:  If you are using Innovative Interfaces 2005 LE Millennium Version, you must use this configuration:

 4.  Click OK.

Mac Users:

 (For example only:

Note:  If you are using Innovative Interfaces 2005 LE Millennium Version, you must use this configuration:

 4.  Restart Write-N-Cite for this proxy configuration to take effect.`

Getting Started

Mac Users:  In addition to the standard Macintosh menus, there is a Word menu in Write-N-Cite which lists open Word documents. This is a convenience which allows you to activate Word or select a document to bring forward.

You may have the full version of RefWorks open at the same time you have Write-N-Cite open. If you make edits in RefWorks be sure to refresh Write-N-Cite (which you can do by changing the view) to reflect the edits.


Citing References

Editing Citations

The Edit Citation link launches the Citation editor which allows you to:

- preview your reference in an output style of your choice

- modify how your citation will appear in-text or in a footnote by

When you make any changes using the Citation Editor, your citation placeholder (the temporary citation used by RefWorks to read and format your paper) will appear like this:

Before using the Citation Editor:  

{{14578 Babcock, L.E. 1988; }}

After using the Citation Editor to add a page number and text:  

{{14578 Babcock, L.E. 1988/p text before /f text after; }}

When you use the Citation Editor, you will see some coding inserted in your citation placeholder.  This coding (also called “switches”) tells RefWorks to do the action you specified.  This coding is removed when your paper is formatted.  Click here for detailed information on in-text switches.

Note:  Make sure you “save to Word” any changes you make using the Citation Editor.

To edit an existing citation placeholder, in Word, place your cursor within the double curly brackets of the citation placeholder you wish to modify.  The Edit Citation link will display in Write-N-Cite and you can make any edits you desire.  

Editing Citations (One Line/Cite View Users)

Some Output Styles require that a specific page be included in an in-text citation.  Others require that the author name be left out of the citation if the name is included in the text.  RefWorks cannot determine a specific page number for a reference or know when an author name is in the text.  You can, however, manually instruct the program to exclude or include certain items in the citation through the use of in-text switches.  Click here for information on using switches in your in-text citation or footnote.

Creating a Bibliography

Norton Internet Security Users:  If you have trouble generating a bibliography from within Write-N-Cite, check to make sure Write-N-Cite has "permission" to access the internet.  To do this:

Windows XP Firewall Users:  If you have trouble generating a bibliography from within Write-N-Cite, you will need to configure your firewall to allow Write-N-Cite as an exception.  Here's how:

See Also