Write-N-Cite

Write-N-Cite Compatibility

• Microsoft Word 2000 and up
• Windows 98, ME, NT, 2000 and XP
• Internet Explorer 5.0 and up

Click here to download Write-N-Cite or click on the Write-N-Cite link at the top of the page in your RefWorks program.

Overview

Write-N-Cite is a utility which allows Microsoft Word and Internet Explorer users to run an abbreviated version of RefWorks in their word processor.  This version of RefWorks displays author, title, and year only, with a full view option available if needed.

With Write-N-Cite a user can cite references in a manuscript with the click of a button.  The abbreviated version can be set to "Always on top" so that it stays in place as you are typing your manuscript and generating your bibliography.  The utility installs a Write-N-Cite icon on your desktop as well as an Add-in to your Word toolbar and a menu option under Tools for launching Write-N-Cite.

Getting Started

Launch Write-N-Cite from within Word by clicking the toolbar icon or by selecting it from the Tools drop down menu.  You can also launch the program from the Write-N-Cite icon on your desktop or by clicking on the Start menu and selecting RefWorks from All Programs.  If you launch the program from the desktop icon, it automatically opens a copy of Word for you.

Launching Write-N-Cite first takes you to the login screen for RefWorks.  Enter your user name and password and click on Login.

Click in the box next to Always on Top to keep Write-N-Cite on top of all other programs including Word.  Also, notice that the name of the Word document that is active in RefWorks is written next to MS Word Status.

From within RefWorks Write-N-Cite, the program functionality has been limited to only the essential items to allow more viewing area for your references.  Searching is limited to the Quick Search feature and author hyperlinks.  You can View All references or View a Folder but you cannot create or edit folders from here.  You can also sort the reference list by selecting from the drop down Sort by box.  Click on the View link on the left to see the full reference.

You may have the full version of RefWorks open at the same time you have Write-N-Cite open.  If you make edits in RefWorks be sure to refresh your Write-N-Cite version to reflect the edits.

Citing References

Click where you want the reference inserted in your Word document.  To cite a reference switch to Write-N-Cite and click on the Cite link next to the correct reference.  The program automatically inserts the opening and closing curly brackets as well as the Ref ID, author last name and year.  To cite a second reference in the same location click on the Cite link for the second reference.  The reference information is automatically inserted in the same set of curly brackets.

Creating a Bibliography

Click on Bibliography to generate the formatted paper.  Select the correct Output Format and select Create Bibliography.  Unlike the full version of RefWorks you do not need to select the file since Write-N-Cite is already linked to the current document.  The program creates the formatted paper as a new document with the document name preceded by the word Final.  For example, a document named Test.doc would be formatted with the name Final-Text.doc.  Remember, if you need to make edits to the document be sure to edit the original document and re-create the formatted document by running the bibliography process again.

Also, you are not able to create a bibliography from a list here, just from the current manuscript.