Capturing Web Page Data With RefGrab-It

RefGrab-It works with your browser to capture bibliographic information from web pages giving you the option to import that data into your RefWorks account.

Here's how it works -- after you install RefGrab-It (as a bookmarklet in your browser)  when you click on the RefGrab-it Link or Icon, it will look for information on the web page.  If an ISBN number, PubMed ID, DOI (digital object identifier) or COinS (ContextObjects in Spans -- special coding embedded in the web page that RefWorks will read) are on the web page, RefGrab-It will automatically take that information search various web resources (behind the scenes) to get supplemental information that may be of interest to you that you can also import.  RefWorks may even locate RSS feeds related to that web page that you can invoke and import information from.

When you use RefGrab-It on a web page, it automatically opens a "temporary results page" in a new window.  You can view the information and additional resources first, then decide if you want to import the data.

RefGrab-It is compatible with the following browsers:

Installing and Using RefGrab-It as a Bookmarklet:

Note:  The instructions below allow you to place the RefGrab-It icon in your browser's toolbar.  If you do not wish to have the RefGrab-It icon always visible, you can simply add RefGrab-It to your bookmarks or favorites list and select it there.

Important:  If you access RefWorks via proxy server for off-site access, please install the RefGrab-It bookmarklet AFTER logging in to RefWorks through your proxy server.

Windows Users

Internet Explorer Users:

1. Enable the Links toolbar in IE by selecting the View menu option, then Toolbars.  If Lock the Toolbars is checked, click on it to de-select it.  Then, from View, Toolbars click on Links (IE 8 users:  click on Favorites Bar).  A checkmark will appear next to Links (or Favorites Bar) indicating that this feature is active.  The Links toolbar (or Favorites Bar) should now be visible at the top right of your browser (it may appear in a slightly different position).

2. Navigate to www.refworks.com/refworks and log in to your account.

3. Go to Tools, RefGrab-It and right-click on the RefGrab-It link in the RefGrab-It Bookmarklet area on the bottom-right of the page. A menu will appear.

4. Select Add to Favorites. You may get a security challenge telling you that you may be adding something that is unsafe.  Please say "yes".

5. The Add a Favorite box opens and RefGrab-It should appear in the name box.  IE 7 and lower users, click the Create-In button to the right of the name box.

6. The Add a Favorite box expands and you should see the Links folder (IE 8 users, look for Favorites Bar).  Click on Links (or Favorites Bar), then click on OK (IE 8 users, click Add).  A RefGrab-It button will appear in your Links (or Favorites Bar) area of the IE toolbar.

7.  Close your browser and re-open before using RefGrab-It for the first time.

Note:  If you do not want the RefGrab-It link in your toolbar, you can simply hide the Links area of the toolbar -- select View, Toolbars and de-select Links.

Firefox Users:

1. Enable the Links toolbar in Firefox by selecting the View menu option, then Toolbars.  Click on Bookmarks Toolbar.  A checkmark will appear next to Bookmarks Toolbar indicating that this feature is active.  The Bookmarks toolbar should now be visible.

2. Go to Tools, RefGrab-It and right-click on RefGrab-It link. A menu will appear.

3. Click on Bookmark This Link.

4. The Add Bookmark box opens and RefGrab-It should appear in the name box.  Click the Create-In drop-down to expand the list.  Click on Bookmarks Toolbar.  A RefGrab-It button will appear in your Bookmarks area of the Firefox toolbar.

5. Drag and drop the RefGrab-It link to your personal toolbar.

6.  Close your browser and re-open before using RefGrab-It for the first time.

Mac Users

Firefox Users:

  1. Select Tools, RefGrab-It.

  2. Drag and drop the RefGrab-It link displayed in the instructions, to your browser toolbar.

  3. Close your browser and re-open before using RefGrab-It for the first time.

Customizing the RefGrab-It Bookmarklet

The bookmarklet version of RefGrab-It includes the ability to associate your RefWorks account so RefGrab-It will display an image7.gif icon indicating the reference is already in your account as well as the option to have RefGrab-It display in embedded mode.

To customize the RefGrab-It Bookmarklet:

1.  Click on the RefGrab-It icon from your browser toolbar (or select it from your Bookmarks list.

2.  In the upper right-hand corner, click on the wheel icon image8.gif to open the customized window.

3.  Mark the checkbox next to the preference(s) you wish to enable.  

4.  Close the window when you have finished.  Your selections will automatically be saved.

To Use the RefGrab-It Bookmarklet:

1. Navigate to any web site.

2. Click on the RefGrab-It bookmarklet link/button.

3. The RefGrab-It window will open with references it has found.

4. You can expand or collapse the results by clicking on the plus or minus icon.

5. To view the full reference, click on the Show Details link.

6. To export a single reference, select the record and click on the export to RefWorks icon  image3.gif.

7. To export multiple references, select the records (or the Select All in Section option(s) or the All option at the top of the list to include all references on the page regardless of the section) and click the Import to RefWorks button at the top of the page.

8. If you are already logged into RefWorks, your references will appear in the Last Imported Folder.  Otherwise you will be prompted to log in and your references will then import.